CLOSEOUT DOCUMENTATION
AUTOMATE THE PROCESS OF REQUESTING, COLLECTING, AND ORGANIZING CONSTRUCTION DOCUMENTS FOR YOUR CLOSEOUT DELIVERABLE WITH CUSHING’S CLOSEOUT DOCS
Properly prepared closeout packages ensure a smooth transition from construction to operation and help protect both the contractor and client from future disputes or issues. These documents serve as a final record of the project's completion and are critical for ensuring that all work has been performed according to the agreed-upon specifications, standards, and regulations. They are essential for project handover to the client, providing them with all the necessary information to manage, operate, and maintain the completed project. Cushing’s Closeout Docs simplifies the process of collecting and organizing these documents by automating this communication and document retrieval from your subcontractors without the need for spreadsheets, persistent phone calls, repetitive email chains and complicated websites. You have complete control over how you organize your trades and what documents types you collect. You can also include important contact information that will help the facility management team find the subs on the project for years to come. And once this information has been collected, a completely self-contained closeout package can be handed over to you in a matter of hours for easy dissemination to your client.
Closeout Docs’ automated communication scheduler is set by you in advance. You will identify when subs begin receiving notices and the frequency of their reminders. Subs who leave the jobsite early will get their alerts earlier while the details of their contracts are fresh in their minds and on their desktops. Subs respond to an email requesting a simple drag-and-drop instruction into their respective folders. Their documents are then stored on the Closeout Docs portal for you to review through an up-to-the-minute, dynamically created report. Cushing then serves as your support team to assist in managing this process. All you need to do is click on the email notification and approve the documents the subs have submitted.
Once all the documents have been collected and approved, the process of creating your final deliverable couldn’t be easier. Simply inform Cushing of the closeout’s completion, and we will export a fully configured and indexed relational database of all the submitted documents, as well as sub-contractor contact information, branded to your company’s specification. This comprehensive closeout package can then be distributed to your client on any external media or web hosting platform.
WHY CUSHING’S CLOSEOUT DOCS?
A well-organized closeout package offers several significant benefits, including:
- Efficient Handover: A well-structured closeout package ensures a smooth and efficient transition from the contractor to the client. It provides the client with all the necessary information, documents, and manuals to manage, operate, and maintain the completed project effectively.
- Reduced Risk of Disputes: By clearly documenting all aspects of the project, a well-organized closeout package helps to minimize misunderstandings and disputes between the contractor and the client. It serves as a definitive record that the project was completed according to the agreed-upon specifications and standards.
- Compliance Assurance: Closeout packages often include inspection reports, compliance certificates, and other documentation that confirm adherence to legal, safety, and environmental regulations. This helps ensure that the project meets all necessary regulatory requirements and reduces the risk of future legal issues.
- Ease of Maintenance and Operation: Detailed operation and maintenance manuals included in the closeout package provide the client with clear instructions on how to use and maintain the equipment or systems installed during the project. This helps extend the lifespan of the project and reduces the likelihood of operational issues.
- Streamlined Future Modifications or Expansions: A well-organized closeout package includes as-built drawings and detailed records of the work completed, which can be invaluable if future modifications, repairs, or expansions are needed. Having this information readily available saves time and resources by providing a clear understanding of the existing structure or system.
- Enhanced Client Satisfaction: Delivering a comprehensive and well-organized closeout package demonstrates professionalism and thoroughness, which can enhance the client’s trust and satisfaction. It reflects positively on the contractor’s commitment to quality and attention to detail, potentially leading to repeat business and positive referrals.
- Documentation for Warranty and Insurance Claims: A complete closeout package includes warranty information and relevant documentation that can be crucial if the client needs to file warranty or insurance claims in the future. It ensures that all relevant details are readily available, simplifying the claims process.
THE IDEAL TOOL FOR YOUR OWNER’s FACILITY MANAGEMENT TEAM
The deliverable, with Cushing’s help, and no ongoing subscription fees, is the IDEAL, relational database for finding any documentation. Alternate views make every document available in two clicks, and gives you a clear view of subcontractor contacts.
Add your own: categories, safety plans, lien releases, contract documents, and suppliers.
INCLUDE IMPORTANT CONTACT INFORMATION THAT WILL HELP FM TEAMS FIND THE SUBS ON A PROJECT FOR YEARS TO COME.
